Here for our Community….
Every day hundreds of people work behind the scenes to keep Prince Edward County running. We are profiling a few of the people that are ‘here for our community.’ We continue the series by talking with Anne Kantharajah, Deputy Clerk.
Can you start by giving an overview of your job?
There is really no typical day in the Clerk’s office. Our mission is to build public trust and confidence in The County. We deliver a variety of services like administering the municipal election, supporting Council and committee meetings, making information accessible to the public while protecting privacy, providing leadership in matters of protocol, providing administrative support to members of Council and processing different licences and permits.
Because much of the work is related to Council and Committee meetings, my work is cyclical in that I am either working on building an agenda, supporting the conduct of the meeting, or following up on the direction emanating from those meetings. In addition, I provide customer services by managing lottery licences, liquor licences, burial permits and marriage licences.
In the summer months, the Clerk and I perform civil ceremonies for couples looking to get married at Shire Hall.

In terms of the Clerk’s overall role in the municipality, we help to build public trust and confidence, especially in supporting Council and Committee during their meetings. I would argue that meetings are one of the most significant ways a resident of the community can stay up-to-date on the decisions that affect them. It is also an opportunity to gather input from the community. The Clerk’s role during a meeting is very important in that it helps Council make an informed decision.
I also work closely with other departments. For example, when developing by-laws, the service department is responsible for developing, drafting and bring forward a by-law and I or the Clerk provide advice on whether the by-law conforms to provincial and federal legislation.
What do you like most about the job and working for the County?
The County is a great place to work. It is quite busy but almost every day is a good day. As the community grows, the County is going through a lot of change and modernization, and I am excited to be a part of that.
My job involves a good mixture of independent work, customer service and supporting the decision-making process through Council and Committees. For example, a large part of my job duties right now is to review and manage corporate policies as part of the By-Law and Policy Review. This is one of the projects that attracted me to taking on the Deputy Clerk role. With the help of other staff, we are slowly chipping away at this project. Staff have developed a framework for continuous improvement of policies and by-laws. This is an example of the remarkable change the County is going through and I am happy to be a part of it.

How has COVID-19 impacted your work?
At first, I appreciated the opportunity to work-from-home. The COVID-19 restrictions presented a chance to save money, spend more time with my family, and focus on what is important to me. Ontario returned to lockdown on April 1, 2021, which was also my first day at the County. It was difficult to start a new job while forced to work from home. I feel like I missed out on getting to know my colleagues and work environment. However, it wasn’t long before I was back in the office and getting to know the people that I work with. Right now, I try to be at the office more frequently as I enjoy being at the office. Getting to know the people you work with is so important.
Are you looking forward to the upcoming municipal election?
I am very excited about the election. I love the buzz that it creates in the community. Maintaining the integrity of the municipal election is the Office of the Clerk’s priority. The elections put the spotlight on the municipality. Although we might be scrutinized, it is an opportunity for the municipality to shine and for staff to showcase what we are good at.
This is my third election in my career, but my first with The County. As elections are generally conducted every four years, you tend to forget how much work goes into planning and conducting an election. We are well underway in planning for the election.
I have mixed feelings about the upcoming election. In one sense, I’m looking forward to the new term of Council and in the other, I know there will be change. I am looking forward to assisting the new members get familiar and accustomed to sitting as Council.