Council & Committee Meetings
Agendas, minutes, and reports for Council, Committee of the Whole, and all other municipal Committees are available for the public to access.
Ways to participate in Council and Committee Meetings
Participation at Council, Committee of the Whole, Planning & Development Committee and Board and Advisory Committee meetings is welcomed and encouraged.
All Council, Planning and Committee of the Whole meetings are streamed live on YouTube on the County’s YouTube Channel. To find out when meetings are scheduled, visit the County’s Council, committee and board meeting listings webpage.
Agendas are published three (3) working days in advance of the regular meeting date. If you have any questions about an agenda, please contact the Clerk’s Office by email at clerks@pecounty.on.ca or by phone at 613-476-2148, ext. 1020. To learn more about each agenda topic, view our Quick Reference Guide.
The protocol for the conduct of meetings in Prince Edward County is outlined in the County Procedural By-Law 16-2022.
You can directly participate in a meeting by requesting to make a deputation or by registering to make a “Comment from the Audience”. Each have different requirements for notice and restrictions on length.
There are three ways you can participate in a meeting:
- Make a deputation
- Make a three minute “Comment from the Audience”
- Submit written comments prior to the meeting
Making a deputation
- A deputation is a person or group who wishes to make a presentation to Council or Committees on matters of municipal interest. All requests for deputations must be submitted to the Clerk’s Office at clerks@pecounty.on.ca at least five (5) working days prior to the meeting.
- To submit a request to make a deputation, please fill out the online Deputation Request Form.
- Once your deputation request has been received and approved for a meeting date, you will receive further detailed instructions on how to participate in the meeting from the Clerk’s office.
- Provide your presentation and/or supporting documentation for inclusion on the publicly-available agenda at least four (4) working days prior to the meeting.
- You will have ten (10) minutes to make your deputation which may be followed by questions from members of Council or Committee.
- Deputations are not permitted to Council, local Boards or Committees on a matter upon which Council has already decided within the previous twelve (12) months, unless the matter is before Council for a decision.
Making a "Comment from the Audience"
- Any person may provide comments to Council and Committee / Board meetings relating to items on the agenda. Please consult the agenda for a list of items that are being considered at the meeting.
- All requests to provide remarks under “Comments from the Audience” must be submitted to the Clerk’s Office at clerks@pecounty.on.ca by noon, on the date of the meeting.
- Ensure you include your name, the organization you represent if applicable, and contact information.
- You will have three (3) minutes to make your comments followed by questions and/or comments.
- Once your comment from the audience request has been received, you will receive further detailed instructions on how to participate in the meeting from the Clerk’s Office. Please note that if the subject of your request does not pertain to an item listed on the agenda, your request will not be approved.
Providing a written submission
Submit a written submission via email to the Clerk’s Office. All written submission(s) received by noon prior to the meeting will be circulated to members of Council, the Committee or Board and relevant staff.
Decorum at Council and Committee Meetings
The County’s Procedural By-law has established decorum for all participants to ensure a safe and secure environment for Council, Committee and Board meetings, including electronic meetings. A member of the public may not:
- address Council, or Committee without permission, or speak on any subject other than the subject for which approval was received;
- speak disrespectfully of any person;
- use offensive words or unparliamentary language;
- interrupt any speaker or action of the Members or any person addressing Council or Committee;
- behave in a disorderly manner;
- disobey the rules of order or the decision of the Chair;
- make any noise or sound that proves disruptive to the conduct of the meeting; or
- place placards, signs, posters, etc. or any advertising devices in the Council Chambers, or any other location in which a meeting is being conducted.
Livestreaming Services
Council, Committee of the Whole, Planning & Development Committee, and certain advisory Board / Committee meetings are streamed live on YouTube on the County’s YouTube Channel. To find out when meetings are scheduled, visit the County’s Council, committee and board meeting listings webpage.
Agendas are published three (3) working days in advance of the regular meeting date. If you have any questions about an agenda, please contact the Clerk’s Office by email at clerks@pecounty.on.ca or by phone at 613-476-2148, ext. 1020. To learn more about each agenda topic, view our Quick Reference Guide.
The protocol for the conduct of meetings in Prince Edward County is outlined in the County Procedural By-Law 16-2022.
Other Ways to Engage with the County
Join a Committee or a Board
The County greatly benefits from the expertise of public members on advisory committees and boards. Volunteering is a great way to:
- meet new people and share your ideas and talents
- provide input into the strategic direction setting and decision-making of the municipality
- support local government in adequately addressing issues
- make a difference in your community.
Visit our boards and committees webpage for more information.
Participate on Have Your Say
The County regularly asks for public input on issues that matter to you. Share your ideas. Give feedback through the County’s online Have your Say portal.
Submit an Action Request
Please refer to the sections above for details on how submit a request to make a deputation or to register to make comments for a specific meeting of Council or Committee.
If you wish to submit a request for staff action, please visit our Customer Service page to submit an Action Request